--- title: "Managing users with email authentication" slug: "managing-users-with-email-authentication-in-azure-documenter" updated: 2026-09-18T05:57:05Z published: 2026-09-18T05:57:05Z canonical: "docs.turbo360.com/managing-users-with-email-authentication-in-azure-documenter" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.turbo360.com/llms.txt > Use this file to discover all available pages before exploring further. # Managing users with email authentication ## Overview This article describes how to manage users in Azure Documenter for a Turbo360 account using email authentication: adding users, assigning roles, managing role assignments, and removing users. ### Business value Managing users directly within Azure Documenter lets account owners and owners onboard, adjust, and offboard access as team composition changes, without needing a separate identity system for email-based accounts. ## Prerequisites ### Required permissions | Role | Access | | --- | --- | | Account owner, Owner | Full access to add users, assign or edit role assignments, and remove users. | | Other roles | No access to user management actions. | ## How it works A user can be assigned a role in either of two ways: - **Direct role assignment:** applies a role across the entire module. For example, assigning **Reader** directly gives the user read access to all document configurations in the module. - **Specified access:** assigns different roles to different module-specific areas. For example, if an organization has separate Production and Development document groups, a contractor can be restricted from even **Reader** access to Production by choosing only the groups they should see and assigning a role per group. Users already added to Turbo360 (members of other modules, or users without any module permission yet) can be added to Azure Documenter from the **Existing user** tab instead of sending a new activation email. ## Steps Use the following steps to add, manage, or remove users. Go to the **Users** tab in the **User management** section of Azure Documenter to get started. ### Add a user Adding a user sends an activation link that grants them access to the module once accepted. 1. Select **Add user**. 2. Enter the user's email address and choose a role assignment method: **Direct role assignment** or **Specified access**. 3. An activation link is sent to the user's email address. The user is added to Azure Documenter once they click the link. Note: The activation link is valid for 3 days. After that, the account owner or owner must resend the activation email. ### Manage role assignments Editing role assignments lets you adjust what a user or group of users can access, without removing and re-adding them. 1. To edit an individual user's role assignments, click **Edit permission** in the **Actions** column for that user. 2. To edit role assignments in bulk, select multiple users, then click **Edit permission** above the users list. ### Remove a user Removing a user revokes their access to the module. 1. To remove one user, select **Remove user** in the **Actions** column. 2. To remove multiple users, select them and click **Remove** above the users list. Note: Removing a user from a module doesn't remove them from Turbo360's directory. To remove a user completely from Turbo360, go to **Settings > Users** and select **Remove user** there. ## Permission behavior Only **Account owner** and **Owner** can add users, edit role assignments, or remove users. No other role (including Contributor) has access to these user management actions. ## Example scenario A contractor needs read access to the Development document group only, with no visibility into Production. They're added using **Specified access**, with only the Development group selected and **Reader** assigned for that group. ## Limitations Removing a user from Azure Documenter only revokes their access to this module. They remain in Turbo360's directory and any other modules they belong to. Fully removing a user from Turbo360 requires a separate action in account-level Settings. ## Troubleshooting 1. **New user hasn't gained access after being invited** Cause: The activation link may have expired; it's valid for 3 days. Fix: Resend the activation email as the account owner or owner. 2. **A user has broader access than intended** Cause: The user may have been added with **Direct role assignment**, which applies the role across the entire module, instead of **Specified access**. Fix: Edit the user's permission and switch to **Specified access**, selecting only the groups they should have access to. 3. **Removed user still appears in Turbo360's user directory** Cause: Removing a user from a module only revokes access to that module; it doesn't remove them from Turbo360 entirely. Fix: Go to **Settings > Users** at the account level and use **Remove user** there to fully remove them from Turbo360. ## FAQs 1. **What's the difference between Direct role assignment and Specified access?** Direct role assignment applies a role across the entire module. Specified access lets you assign different roles to different document groups individually. 2. **Can I add a user who's already part of another Turbo360 module?** Yes. Users already in Turbo360 can be added from the **Existing user** tab instead of going through email activation again. 3. **Can I edit role assignments for multiple users at once?** Yes. Select multiple users in the **Users** tab, then click **Edit permission** above the list to update them in bulk. 4. **Does removing a user from Azure Documenter delete their Turbo360 account?** No. It only removes their access to this module. They remain in Turbo360's directory unless removed separately from account-level Settings. ## Related articles - [Azure Documenter quick start](https://docs.turbo360.com/docs/azure-documenter-quick-start) - [Roles and permissions in Azure Documenter](https://docs.turbo360.com/docs/roles-and-permissions-in-azure-documenter) - [Managing users with Microsoft Entra ID](https://docs.turbo360.com/docs/managing-users-with-microsoft-entra-id-in-azure-documenter)